Online Parent Handbook
Dear Kickapoo Parents,
Welcome to Kickapoo Kamp! We are excited that you have chosen to join our kamp family. Whether this is your daughter’s first or fifth summer at Kickapoo, we look forward to sharing a fun-filled time together. Each summer our kampers enjoy making new friends, reuniting with old friends, and feeling a part of our kamp family!
The purpose of the parent information section of our website is to help you prepare for kamp. We encourage parents of new and returning kampers to To accomplish our goals, we need the support of both kampers and parents. The easiest and most important way that you can help to foster the Kickapoo community is by adhering to our rules and policies while ensuring that your kamper understands them as well.
We thank you in advance for your assistance. We are available to answer any questions you may have. Please do not hesitate to contact us. We’re looking forward to another great summer at Kickapoo.
Kickapoo’s Mission and Goals
- To ensure the happiness of each kamper by making the camping experience fun.
- To give our kampers a sense of responsibility by encouraging them to do things for themselves and others.
- To teach cooperation while playing, working, and planning with others.
- To provide inspiration with values from nature itself.
- To give each kamper the experience of adventure in the out-of-doors.
- To create a healthy atmosphere with a balanced diet, wholesome outdoor activities, and restful sleep.
- To build kampers’ self-confidence through acquisition of new skills, accomplishments, and insights.
- To teach good citizenship in an environment of democratic group living.
- To take a personal interest in each kamper and give ample opportunity for self-expression in a well-balanced varied program.
- To instill awareness of, and appreciation for, the natural environment.
Why should my daughter attend Kickapoo Kamp?
The camp experience is known to add to a child’s self-confidence, self-awareness, and self-acceptance. Children who attend residential summer camps develop the skills to help them adjust to college life and work as a member of a team in the workforce, while having fun. Kickapoo is proud of the kamp experience that we provide for girls.
Our history and our smaller size set us apart from other private girls’ camps. Limiting our enrollment to 100 kampers allows us to emphasize the "family" atmosphere we feel is so important. All kampers, from age 6 to 17 know each other and all the counselors by name. Our evening activities are all-kamp activities, so all ages participate together. Relationships develop among girls of all ages, not just within the kamper's own age group.
We strive to hire counselors who are wholesome role models and are dedicated to children. Over 20 activities both challenge and interest kampers. Kickapoo is a place with well-maintained facilities, exciting programs, delicious home-cooked meals, and a family environment conducive to a fun-filled, learning camp experience.
Kickapoo is licensed by the State of Texas, which inspects each camp annually for compliance with the strict code of standards for Texas camps. Kickapoo is also an active member in the state camping association, Camping Association for Mutual Progress (C.A.M.P.). Since 1925, generations of families have enjoyed the traditions and shared the memories of their summers spent at Kickapoo Kamp. This tradition has been carried on by three generations of the Ford-Findlay family who are genuinely committed to a quality camp experience for girls.
Which summer kamp session is right for me?
Selecting the right term for your daughter is important and is easier if you understand the commonalities and differences among our terms. If you find there is something we haven't covered or that you have a question about, please call us any time and we'll be delighted to help you.
All of the sessions will include... participation in tribe activities and tribal competition, as well as fun evening programs and themed parties. Every day except Sunday, there are five activity periods that the girls sign up for on the first full day of kamp. Every kamper takes swimming and riding every day and 6 other activities every other day. If a kamper doesn’t want to take riding, she may choose two additional activities. There are many to choose from, and each girl has the opportunity to choose according to her interests.
The three week session provides kampers the opportunity to get anything and everything they want out of kamp and is ideal for both returning and beginner kampers who want the authentic kamp experience. Three week kampers have more time to improve their skills in activities, participate in all of our themed evening programs, and spend a longer period of time making and maintaining friendships with their cabin mates, tribe members, and other kampers. Our three-week kampers enjoy all of the kamp traditions, including the traditional end-of-term banquet & talent show, and the blanket ceremony in which the winning tribe is announced at a beautiful campfire ceremony.
Two weeks is an ideal choice for girls who want the authentic kamp experience, but have other sports camp, music camp or travel opportunities that make a three week term more difficult to schedule. We have two types of two week terms. Our first term of the summer is a two week term in which all kampers stay for the two week term. We also have 2 two week terms nested within our three week terms. Within our 3 week terms, we reserve 3-4 cabins exclusively for our one week/ two week kampers. The two week kampers arrive for the last two weeks of the three week term, after the one week kampers leave.
All two week kampers get to experience the end of term traditions, but the two week kampers who attend the 1st term two week session have an opportunity to run for a variety of tribe officer positions, while the 2 week kampers who attend during the three week session are only eligible for a limited number of tribe offices.
Our one week term is a short introductory term for younger kampers who want to experience kamp life. Within our 3 week term, we reserve 3-4 cabins exclusively for our one week/ two week kampers. This “taste of kamp” is lots of fun. The one week term is ideal for girls who have not yet been to sleep-a-way camp and are not ready for a longer stay at kamp and may want to transition into a 2 or 3 week term in the future.
One week kampers get to participate in classes alongside other 1 week and 3 week kampers and get to experience night activities and themed parties at kamp as well. There are a few tribe offices reserved for one-week kampers.
On opening day of each three week term, our three-week and our one-week kampers arrive. Our one-week kampers stay until Sunday afternoon, when we have a small awards ceremony and a rotation that allows parents to observe their daughters participating in some of our activities before their departure.
Generally, our one week kampers are under 13 years of age, and the vast majority of our one-week kampers come back the next summer for a two or three week term.
Because of the brevity of the one week term and the fact that one-week kampers do not get to experience many of our traditions at the end of the two or three week term, the one-week term is not included when determining our awards for terms attended.
Staying more than one term
Kickapoo has several families who take advantage of positive environment at kamp and enroll their daughter/daughters for five or six weeks. Twice the amount of time means twice the friends and twice the fun!! A few kampers like to attend the two-week term at the first of the summer and return for three weeks during the last of July.
If your daughter stays for two terms, there are some things that you should keep in mind as you make your plans for the time span between consecutive terms.
After our award ceremony at the end of the first term, you will take your daughter with you for some family time in the area. You may take her laundry with you if you wish to do it yourselves, or you may leave it in the designated location, and we will send it into town with the counselors’ laundry. Rather than bringing your daughter back on Monday, you may bring her back on Sunday afternoon between 4 and 6. Just let us know what time you expect to return and check in at the office when you arrive back at kamp. All of the girls staying at kamp that night will stay together in a cabin and will draw for bunks and move to their new cabins the next morning.
CampMinder Parent Account
We are very excited about our partnership with CampMinder. Utilizing this system makes it easier for parents to access information and keep up with many of the tasks associated with sending their daughter to kamp.
Through your Parent Account
- access all the required forms and pre-kamp documents
- verify that you have completed all of your daughter’s paper work
- check on your balance and make payments
- keep in touch with your daughter while she is at kamp by viewing photos and sending emails.
You set up the parent account when you completed the application process. You can access your account through the Parent Login on the home page of our website.
Once logged in, you will see a variety of options available through your new account:
Forms and Documents – all the Pre-Kamp Information and required forms are available.
Camper Application – You can update information relating to your kamper.
Financial Management - View your billing information, manage credit cards, make payments, and download copies of your statement.
Login Details - Change the e-mail address and/or password associated with your account.
Online Community - As summer approaches we will release the online community section which gives you access to photos, email, news and more!
With over 80 years of experience, we've learned a few things about homesickness:
- Mild homesickness is normal, severe homesickness is very rare.
- Campers who are most likely to experience intense homesickness are those who:
- Have never spent time away from home before
- Feel as if they cannot trust other people
- Are worried about spending time away from home
- Think that camp is going to be an unpleasant experience
- Feel forced to go away to camp
The best ways to prevent homesickness:
- Include your child in planning – Your child is more likely to get homesick if they feel they are being forced to go to camp. Let them be part of the decision making process.
- Talk with your child about homesickness – Take time out to be alone with your child in the months before kamp and talk about homesickness together. Talking about homesickness together can only make it easier for your child. For some children it helps to have family photos to look at, so it is a good idea to pack a few.
- Plan for kamp – Show your child when kamp starts, how long it lasts, and when you will pick them up. The fewer surprises the less nervous the whole family will be. Help your child put time into perspective by “referencing time.” Refer your child to a time of similar length, for example a winter break.
- Keep doubts to yourself – Try not to say things that will make your child worry about how you’ll feel when she’s away at kamp. It is better to say things like, “Of course I’ll miss you, because I love you. But I know you’ll have a great time at kamp,” than to say, “I don’t know what I’m going to do while you’re gone. I’m going to miss you so much.” The first sentence is very positive; however the second one gives your child something to worry about. Your vote of confidence will mean a lot to her.
- Have practice time away from home – A long weekend at a friend’s house, a stay with grandparents, or a one night sleep over can help prepare your child for being away from home. The key to this practice time is to make it as real as possible. This means, for example not talking on the phone.
- Be truthful – Hiding a move or separation from your child and then doing it behind her back while she is at kamp can be devastating. Parents who do this have good intentions. They think they are shielding their kids from stress. However, when the kids return home, they are shocked with the new living situation. Worse, they become mistrustful of their parents and will fear spending time away from home.
- Send your child a letter at kamp before the first day – Getting mail makes kids feel loved and remembered. Personal letters renew the connection with home. It’s especially wonderful to receive mail on the first day of kamp. You can arrange this by mailing the letter a few days early.
- Do NOT make deals about early pick-ups – It is normal for kids (especially first year campers) to feel nervous and excited as kamp approaches. Some well- meaning parents will try to comfort their child by saying, “If you’re still feeling homesick after four days, I’ll come to kamp and pick you up.” This promise almost guarantees the child will get homesick. This also carries the message that you do not believe your child is capable of making it through camp. Please do not promise phone calls, as no kamper is allowed the use of a phone.
While your child is at camp: (There is more specific information about dealing with significant homesickness later in this document, in the section “Keeping in Touch.”)
- Send lots of encouraging cards and letters. However in these letters please do not write things such as, “Don’t you miss me? I miss you so much I don’t know what to do.” After reading this, the child will begin to dwell on your unhappiness and will be unable to focus on having a good time herself.
- Send a few care packages. Sending a package every day is really not necessary, nor do we advise it.
- If you receive a sad letter from your child, please do not immediately jump into your car and head for kamp. Realize that several days have gone by since your child wrote the letter and chances are the problem or feelings have passed. Feel free to call the assistant director to check on your daughter.
- If your child’s dog, cat, fish, turtle or other pet dies while they are away at camp, please wait until your child returns home to tell them. Please do NOT write it in a letter.
- Check out the photos on our web page. When you write, tell your child how happy you are that they have the opportunity to be at kamp with such fun activities and that when you visualize her at kamp, it makes you happy to think about all of the fun she is having.
- Tell yourself that your daughter is at one of the most special places on earth, making friends, having fun, and learning independence.
Acknowledgement: “The Summer Camp Handbook” by Christopher A. Thurber and Jon C. Malinowshi.
A special note to parents of first-time kampers
Sending your daughter to camp for the first time can be difficult for both the parent and the child. In order to ease the transition, we would like to pass along some tips that professionals as well as veteran kamp families have shared with us. The more that your daughter knows about what to expect, the less nervous she (and you) will feel about coming to Kickapoo.
- Have your child practice being independent. Have her get herself dressed each morning. Encourage her to make her own bed.
- Make sure your daughter knows how to take a shower, wash, rinse and fix her own hair. The counselors in the youngest cabins are great about helping, but kampers always feel better when they can do it themselves.
- Allow your child to keep up with her own belongings, and encourage them to pick up after themselves.
- Show your daughter how to fold her clothes and how to organize them in her trunk.
- Allow her to serve herself at the table and cut up her food for herself. Make sure your daughter knows how to address an envelope. We strongly suggest sending along pre-addressed stamped envelopes. This will also increase the likelihood that you will get some letters!
- Find out if your daughter has any specific concerns about coming to kamp. Address her concerns.
- Feel free to call us if we can answer any questions or assuage any fears.
- Let your daughter know how excited you are for her to come to Kickapoo and what you hope she will gain from this experience.
What to pack for Kamp (adjust for one- week kampers.)
Uniforms: Kickapoo Kamp does require a special camp uniform for Sundays and closing activities. We want Sundays to be different from other days, so campers wear green camp shorts with a camp T-shirt. They are ordered prior to May 1 and are paid for separately.
Trunks: Do not bring over-sized trunks. Standard trunks (no wheels) or footlockers (about 13” high, 36” in length) will be allowed in cabins. Others must be stored. Bring musical instruments, radios, CD/MP3 players, costumes, special attire for our parties, or anything you think might add to your comfort or to the attractiveness of your cabin. One large fan is furnished for each cabin. In the interest of safety, no irons are permitted in camp.
Book Donation: For many years it has been the custom of each camper and counselor to bring one good book for the camp library. This is not required, but if you do bring a book, please Write your name and date in the book.
Valuables: Campers are requested to leave valuables at home. They are not needed at camp, and the camp cannot be responsible for any items left or lost by campers.
Packing List: Below is a suggested list of needed clothing and equipment at kamp. This list is appropriate for a 2 or 3 week stay. One week campers can adjust quantities accordingly. All belongings should be well-marked.
10 shorts, any color
10 shirts, any color
3 pair blue jeans
2 bathing suits
1* cap or hat (available for purchase at Kamp)
Pajamas - to suit the individual
Underwear - to suit the individual
4 twin size sheets and 2 pillow cases
1 inexpensive sleeping bag
1 bedspread, if desired
2-3 beach towels
4 bath towels
2 laundry bags (available for purchase at Kamp)
4 wash cloths or a loofa
1 pair tennis shoes
1 Pair cowboy boots or equestrian riding boots (REQUIRED FOR RIDING)
1 casual outfit for banquet night (2 & 3 week campers only)
1 pair flip flops
1 flashlight (available for purchase at Kamp)
1 water bottle (available for purchase at Kamp)
1 6 to 8 inch clip-on fan - can be electric (must have clip-on)
Aerosol spray cans of insect repellant are not allowed in the cabins. We recommend insect repellant wipes.
What NOT to bring or send to Kamp
(They will be confiscated and due to lack of storage space, will not be returned, except for expensive items such as cell phones and iPods)
- Cell phones or two-way radios
- Digital cameras- (see Digital Cameras at Kamp of this document)
- Personal DVD players
- iPods with video or internet capability
- Personal game systems with video or internet capability
- Food, Beverages, Candy or gum
- Silly string-impossible to get out of screens
- Water balloons
- Permanent markers
- Aerosol bug repellent
- Expensive jewelry
- Expensive clothing
- Parental-advisory music or video games
- Shelf or drawer unit for storing clothing
- hair dye/color
- Any other item that your good judgment tells you has the potential to cause a mess or property damage in a camp setting.
A note about electronics: We want the girls to be able to listen to appropriate music in the cabin. We know that electronic MP3 devices and personal game players have a place at rest hour. We are asking that you not send personal DVD players or bring movies for electronic devices such as PSP and that you take all videos off of your MP3 players. In addition, any device with internet access or the ability to chat across the room, such as I-touch or Nintendo DS, is also prohibited. It is impossible for us to keep up with all of the technology that comes out, but suffice it to say that we want you to have the ability to listen to music and play a personal game, but anything else is not allowed. Kamp is a great time to get away from the world of technology.
Please understand that it is not possible for us to list every item that may create a problem or has the potential to cause property damage. The final decision about the suitability of an item lies with the director.
Summer Night Activities
Each day at kamp is lots of fun, and the nights are a blast! Each year we select a theme for the summer, and we plan our evening activities according to the theme. The theme is revealed during January and February, and the kampers who attend Kamp pizza parties are the first to find out what the theme is. Once revealed, descriptions of the major parties are posted on our website home page under a link for “Summer Night Activities.” Many kampers bring costumes from home and look forward to dressing up, while some kampers visit the Costume Room and create their look on the day of the party.
Ordering Kamp uniforms and tribe shirts
NEW Kampers – All new kampers are REQUIRED to have a uniform (Kickapoo t-shirt and shorts) and tribe shirt. The order form is posted in the “Forms and Documents” section of your parent account, which you can access through the Parent Log-in on the home page of our website, and the charge is automatically billed to your statement. The uniforms are picked up on opening day of each term, and the tribe shirts are picked up the next morning.
RETURNING Kampers – Kampers who need new uniforms may order them as well. The order form is posted in the “Forms and Documents” section of your parent account, which you can access through the Parent Log-in on the home page of our website, and the charge is then billed to your statement. The uniforms are picked up on opening day of each term, and the tribe shirts are picked up the next morning.
Be sure to select the correct quantity and size:
One Week – One uniform shirt, one uniform shorts, and one tribe shirt Two and Three Week - Two uniform shirts, two uniform shorts, and one tribe shirt
Trading Post Account
Throughout the term, kampers have opportunities to shop in the “Trading Post” for items such as water bottles, laundry bags, “sit-upons,” flashlights, batteries, stationery, stamps, forgotten toiletries, T-shirts, sweatshirts, etc. Many of these items can be viewed or pre-ordered through our online store.
One Sunday of each term, the girls may make a donation of up to $3 to Arms of Hope (formerly Medina Children’s Home). The money that is donated goes into a scholarship fund for the children who reside at the children’s home. This scholarship funds 4 years of college for a child who resides at Medina Children’s home.
Each day, after rest hour, kampers have the opportunity to select one beverage from the cold beverage machines. There is a selection of drinks ranging from soda to PowerAde and water. $0.75 is charged to the kamper’s Trading Post Account for each beverage that she selects. All of these purchases and donations come out of the kamp store deposit. Each kamper has an account sheet with the deposit made by parents and records each purchase the kamper makes. The balance of the account is returned to the parent at the end of the term. There is a minimum deposit amount included on your statement.
No cash is used at kamp.
Flying to Kamp
Some kamp families prefer for their child to fly to kamp. If you would like this option, please select a flight that arrives in San Antonio between 12 and 2pm. Then, contact Hill Country Limousine Service directly at (830) 896-1429 to arrange for your daughter to be met at the airport and driven to kamp. They will provide you with all of the necessary information and forms that are required. All costs associated with transporting your daughter from the airport to kamp will be paid directly to Hill Country Limousine Service.
In most cases, it is possible to coordinate the arrival of your daughter’s flight with that of other kampers, and doing so can save you money. If you cannot find a flight that arrives between 12 and 2, please contact Laura.
What to expect on Opening Day
Opening Day is better if you know what to expect. You should know that although the check-in procedure does not start until 1:30, the line of waiting cars may be very long by that time! Many kampers are very excited about being at kamp and want to be here early to see friends, get their bunk assignment, and get settled. We check kampers in as quickly as we can, but the wait can be long. We usually have all kampers checked in by 2:30ish, so if you don’t like to wait in line, come about 3:00! We do ask that you arrive no later than 3:00 though, so we can start our afternoon activities in a timely manner.
As you arrive, line up on the road by the green building and wait with your car until a staff person comes to you with instructions. Please do not unload or allow your daughter to leave the immediate area while you wait in line or get into another family’s vehicle during check-in. KAMPERS ARE NOT ALLOWED TO GO TO CABINS UNTIL THEIR PARENTS HAVE CHECKED IN, THEY HAVE BEEN ISSUED A “BUNK TICKET,” DRAWN FOR A BUNK ASSIGNMENT, AND THEIR TRUNKS HAVE BEEN UNLOADED IN THE CHECK-IN AREA. Kampers who go to the cabin without a “bunk ticket” with their bunk assignment on it will not be allowed to drop off any personal belongings.
Trunks and other large items will be marked with your daughter’s cabin assignment by a staff person and unloaded by our workboys. To make the line move faster, after your daughter’s trunk is unloaded, please park in the field between the tennis courts and the riding ring before unloading the rest of her belongings.
After you get through the check-in station, you will park your car in the designated parking areas, and go to the following stations:
- Bunk Draw- As you arrive at the unloading area, your daughter will be asked to get out of the car and go to a nearby table where she will draw a number that corresponds to a bunk number in the cabin. We will record her bunk number for our records and give her a bunk ticket with the bunk number on it. Your daughter should keep the bunk ticket until she arrives in the cabin, at which time she will give it to the counselor in the cabin, locate her bunk, and get settled. Kampers who go to the cabin without a “bunk ticket” will not be allowed to drop off any personal belongings. We also would like to make you aware that kampers may not draw a bunk in advance for a friend who has not yet checked in.
- The Band-aid, our first-aid station- Here you will drop off all medicines and get your daughter’s temperature taken. We must assure that all kampers are healthy when they arrive. (Helpful Hint: Do not pack medicine in trunk.)
- The Activity Shed – Here you will pick up your uniforms and get fitted for a helmet. If you bring your own helmet, please stop by and inform the counselor in charge.
- The cabin – Here you can meet one of your daughter’s counselors. Your daughter will get her bunk, and each first year kamper will change clothes so that she has her bathing suit on with jeans and riding shoes/boots on top. (Helpful Hint: Pack a pair of jeans and a bathing suit at the top of your trunk.) Men are not allowed in the cabins, so if the kamper has a dad or other important male bringing her to kamp, we will get a counselor or Pawnee to help the kamper. If this policy presents a problem, please make a request for special circumstances in advance.
- The riding ring – Here your daughter will meet with a riding counselor and demonstrate her riding skills and comfort level with horses. Don’t worry if your daughter has absolutely no experience with horses. We have lots of beginners!
- The waterfront – Here your daughter will meet with a swimming counselor and demonstrate her swimming skills and comfort level swimming in Turtle Creek.
- Back to the cabin – Here you may help get your daughter make her bed and get a little settled.
- Say your good-byes and know that your daughter is in a place where she will be active and well cared for. She will spend the rest of the day engaged in activities with her cabin mates. Tonight she will find out if she is a Cherokee or a Choctaw and attend her first tribal meeting!
- Our first kamper-only activity begins at 4:30p.m. After check-in, all of this should take less than 2 hours!
Kamper mail is delivered to and picked up from Kickapoo daily. Address kamper letters to:
Kamper's Name, Cabin Name
304 Upper Turtle Creek Rd
Kerrville, Texas 78028
Mail from home and friends is essential to a positive kamp experience. Nothing takes the place of a handwritten letter from a loved one. We suggest you mail the first letter the week before the kamp term starts so that your daughter receives mail at the very first mail call! Don’t worry that you do not know the name of her cabin yet; we will still make sure that she gets it.
Packages are especially treasured by our kampers, but please avoid sending an item on the “What not to Bring to Camp” list. These items will be confiscated, and due to lack of storage area, they cannot be returned. We suggest that you limit packages to no more than 1 or 2 per week, including packages from relatives and friends. A large number of packages could interfere with your daughter’s involvement in kamp activities.
Please be aware that we will not be able to allow families to leave packages at kamp to be delivered on designated days during the term. Unfortunately, we just do not have the space required to store these packages securely. If you need to mail a package in town for a quick delivery, there is a 24 hour self-serve automated postal center at the post office in Kerrville. Also, both FedEx and UPS deliver to kamp!
Faxing for International kampers
Kamp families are responsible for all fax expenses of their kamper. All incoming faxes are charged at a rate of a $1 for the first page and 50 cents for each page after that. Only international kampers may send outgoing faxes. The charges will vary by country, and this option is only available on a limited basis.
Emails, Photos and Daily News from Kamp
Thanks to our partnership with CampMinder, kampers may receive emails while they are at Kickapoo.
Once the summer begins, you will be just a few clicks away from the latest Kamp news and photos and the new system to email your kamper.
When you enter your account via the “Parent Login” on the Kickapoo website, the “Online Community” section will move to the top of the page and include a number of new icons to help you stay in touch this summer.
In the Online Community section, click on:
Write the email and select your recipient(s) in the email program, and then add a game or stationary to give it some pizzazz. Each email recipient, as well as a game or stationary, costs one CampStamp, the currency for the email section.
Parents can purchase CampStamps for personal use or to share with family and friends. A credit card must be on file in the “Credit Card for Email & Photos” section of the Online Community to buy CampStamps:
10 CampStamps $10.00
15 CampStamps $14.00
20 CampStamps $18.00
30 CampStamps $25.00
From favorite meals to the evening activity, you can read about the daily adventures at Kickapoo!
You can view daily photos of Kamp life to get a glimpse of memory-making in action. Select favorites to email to your kamper (They will be printed in black and white) or purchase downloaded photos, prints, or gift items.
A credit card must be on file in the “Credit Card for Emails and Photos” section to make any purchases.
You can purchase prints, downloaded pictures, or photo gifts.
If you want the grandparents or other family members to see the pictures, read the news, or send emails to your kamper? “Guest Access” enables you to grant access to the areas you choose.
All it takes is clicking on the “Guest Access” icon, and entering the name and email address of those to be invited, as well as the sections of the “Online Community” you want them to see. The guests will receive an email with a link to create a special account for use in the summer.
Guests must also have a credit card on file in “Credit Card for Emails and Photos” in order to purchase any photos or CampStamps.
Credit Card for Emails and Photos
Both parents and guests enter their credit card information for CampStamp and photo purchases. Your information is stored via the secure site.
Kickapoo has one telephone line for business purposes. Phone calls to kampers are not allowed, and kampers do not have access to a phone to call home. If you want to check on your daughter, you are more than welcome to call the office. The assistant director will be happy to answer your questions and check with your daughter's cabin counselor and the first-aid attendant if necessary. Please feel free to call as often as it takes to make you feel comfortable with your daughter's camp experience.
Digital Cameras at Kamp
Kickapoo Kamp does not allow our kampers to bring digital cameras to kamp. This policy includes any device that captures digital photos or video, such as the video Nano and the iPod touch.
Specifically, we are concerned with how and when digital photos are taken with digital cameras. As you know, before digital photography, film had to be developed in a photo lab. This step put serious limits on anyone who thought of taking inappropriate photos. Today, photos can be taken and loaded on the Internet for the world to see in just a few minutes.
For example, a compromising photograph taken by one kamper of another, such as someone in the shower or getting dressed, may begin as a prank. But once that photo makes its way onto the Internet, it will become a nightmare for the parents, the child and the camp.
Kickapoo Kamp staff will continue to take photographs during many group activities and post them to our website so you can enjoy seeing your daughters and other kampers. The girls can bring disposable cameras or 35mm film cameras.
We feel that our policy helps to create a positive camping experience. As you know that experience is based on the friendships our kampers make, the activities they participate in and the bonds they share.
Due to the popularity and convenience of e-readers, we are going to allow e-readers such as Kindles and Nooks with the following guidelines.
- The primary purpose of the devise must be to read books (NO iPads or Tablets).
- The device must not be equipped with 3G or 4G capabilities.
- The device must not have a camera
- The e-reader must come to kamp pre-loaded with all books that the kamper plans to read while at kamp.
- The e-reader must stay in the cabin, in the kamper’s personal area.
- The kamper is responsible for the security and care of her e-reader.
- The kamper will be asked to sign an oath stating that she will only use the e-reader to read books.
We hope this policy is helpful to our kampers who love to read during rest hour and before lights out. Please know that our intent in restricting the use of the e-readers is to maintain the kamp experience as one that helps us escape from the “real world” and enjoy living in community and appreciating the great outdoors.
Imagine this: It’s been 3 days since you dropped off your daughter at kamp. You get a letter from her saying, “I hate it here! I miss you sooooooo much! There are bugs! It’s hot, and did I mention that I miss you? All I want to do is give you a great big hug! PLEASE COME GET ME!!!!!! PLEASE!!!!”
First of all, take a deep breath and realize that it’s quite normal for campers (and counselors) to experience some degree of homesickness during camp. Most campers write letters during rest hour or before bed, which are times that campers tend to experience the most homesickness. While there can be moments when homesickness arises, these are rarely evidence of a true dislike of camp. Typically, these feelings are infrequent throughout the day, and will go away after a day or two. Usually by the time you receive these letters, she will most likely be just fine.
If you do receive a homesick letter, please take a moment to write a very positive and encouraging response. An email is the most expedient choice. Tell your daughter that you are confident in her ability to cope with her new adventure and that you are proud of her. Tell her that you understand her feelings, and share a story of a time that you felt the same way! Ask her about camp, her activities, her counselor and friends. And, remember not to tell her you miss her or cannot wait for her to come home.
Here is a sample of a great letter a real parent wrote:
I just spoke with Myrtle/Aimee from Kickapoo. She said that she promised you that she would call me and tell me everything you told her and how you hoped I would pick you up from kamp. She told me that you are homesick and that you cried because you miss me so much. My heart is very sad that you’re feeling this way and I want you to know how much I love you and that I will always love you.
Also, you need to know that I totally understand how you are feeling. Although I didn’t go to camp, I did leave my family and friends for several months when I backpacked around Europe! I missed my mom, dad and friends so much. But I decided I had a choice – I could either swallow my homesickness and make a huge effort to enjoy things, or I could give up and go home. I realized that if I did go home, I would never get to experience what it felt like to conquer my fears and meet new friends, try new things, and see exciting places.
I’m not going to pick you up. You are a strong, independent, fun loving, kind girl. You will get through this and I am SURE that within a day or so, you will love every second of kamp. Remember - the best way to get over feelings of homesickness is to stay as busy as you can. Try every activity that you can and remind yourself that this is such a wonderful opportunity for you.
Plus, it is HOT (much hotter than at Kamp) and boring right now here. Most of your friends are away and you’d be bored silly if you were here.
I’m also so thrilled that you’ve been able to try Canoeing. Did you enjoy that? Please let me know every fun activity you do and all about your new friends and counselors you’ve met. I promise to write you every day. You will have a whole slew of letters coming! Be strong, have fun and know that I am so very proud of you and love you very much!!!! Now…chin up, big smile and get to your next activity! I will see you on closing day.
I Love you,
Of course, you are welcome to call our office to check on your daughter’s progress. We strongly discourage a phone conversation with your kamper, as this can often make the homesickness worse.
Think of camp as a learning experience. Sending your child to camp offers a wonderful opportunity for both you and your child to practice “letting go.” Learning to let go allows children to develop autonomy and a stronger sense of self, make new friends, develop new social skills, learn about teamwork, be creative and more.
Each cabin is self-contained with a central area for the bunk beds and separate rooms for the sink, shower, and toilet. The cabin for our youngest kampers houses 6 girls with 2 counselors while the others hold from 8 to 12 kampers with 2 counselors. Each cabin has a large fan, but air-conditioning is not available at our facility. Our evenings are cool and days are comfortable so it is not really necessary.
Kampers are placed in cabins by grade or age. A kamper can request to be in the same cabin with a friend as long as they are in the same grade or are the same age. Please make this request in writing on the application, or email the director. Final responsibility for confirming cabin request confirmation lies with each kamper's parents. Kickapoo tries to meet every request, but the director makes the final decision.
There are three age divisions at Kickapoo. These divisions are used for competitions as well as honors. When a kamper moves into a new age division, they must once again earn all honors such as firelighter and club membership.
The age groups are as follows:
Junior-Juniors 10 and under
Seniors 13 and up
All kampers are divided into two tribes at Kickapoo – the Cherokees and the Choctaws. New kampers are inducted into their tribes on the first evening of kamp. Kampers who have relatives who have attended Kickapoo will be placed in the same tribe as their family members. We try to honor parent requests if made in writing.
Each tribe elects officers as follows:
Seniors-chief, medicine man, scribe, assistant scribe, head scout, and 2 senior scouts.
Juniors- 2 junior scouts
Junior- 2 junior-junior scouts and one mascot (the youngest member of the tribe)
During the term, the youngest kampers and the oldest kampers are paired as “big and little sisters.”
Holding an office in the tribe and being a “big sister” to a younger tribe member are two of the ways that Kickapoo helps build leadership capacity in our campers.
The competition between the tribes is a friendly rivalry. The girls compete in sports, relays, and table manners. Competitions take place within each age division.
Each week the tribe with the most points for that week is awarded the privilege of flying their flag under the American flag for the week. At the end of the term, the winning tribe is awarded the Blanket.
In order to increase the fun factor at kamp, there are two other tribes at kamp. The Pawnee tribe consists of our kampers in leadership training. These girls are no longer kampers and are learning the leadership skills that will help them to become outstanding counselors. The Mohican tribe is for the counselors. Pawnees and Mohicans are not eligible to win the Blanket (but don’t tell them that!)
Honors and Awards
A Firelighter is chosen because of her ability to put others first and her enthusiasm for participation and inclusiveness. The highest honor at kamp is that of Firelighter. Firelighters for each age division are selected by the staff each week through a voting process.
At the end of the term, the Honor Camper Trophy is awarded to the junior-junior, junior, and senior firelighter who receives the most counselor votes.
Swimming and Riding are the most popular activities at Kickapoo. In order to recognize the kampers who are the best among their peers, we have clubs in each age division for 2 and 3 week kampers.
2 week kampers are eligible for the Swim Club and the Ride Club for their age division. Kampers are selected to become members of the club based on their performance in class, compared to others within their age group. Kampers who are selected as the new members of the Swim Club and Ride Club receive a charm with an “S” or an “R” in their awards envelope.
3 week kampers are eligible for the Turtle Club and the Horseshoe Club for their age division. There is a process in which kampers have an opportunity to try-out for the clubs by showing their knowledge and prowess in comparison with their peers. Kampers who are selected as the new members of the Turtle Club and Horseshoe Club receive a charm with a turtle or a horseshoe in their awards envelope.
Each kamper is awarded ribbons based on her performance in Sunday’s swim relays as well as her participation in her classes/activities. These ribbons are placed in each kamper’s awards envelope.
Signing up for Activities
Each kamper signs up for the individual activities that interest her. On arrival day at kamp, new kampers go to horseback riding and swimming for an evaluation of their skill level. These activities are scheduled for each kamper based on the evaluation. If it is later determined that the placement is wrong, the appropriate change will be made. The first morning of kamp is devoted to selecting the remaining activities. Classes meet every other day except for horseback riding and swimming, which meet every day. With five classes per day, each kamper can select six other activities. Note: Kampers have the option of taking horseback riding every other day or not at all. This would increase the number of other activity selections available.
Two week campers who attend Kickapoo during a 3 week term will sign up for their activities on the afternoon that they arrive. As each girl is settled and her parents have departed, she comes in to Lodge to sign up for her activities.
Birthdays at Kamp
When a kamper has her birthday at Kamp, it is lots of fun! The whole kamp sings “Happy Birthday” to the birthday girl, and she is given a tiara to wear throughout her special day. After lights-out, she and her cabin come down the hill for a birthday party – complete with decorations, cake and ice cream hosted by the executive staff with the support of the Pawnees (when possible). Her photo is taken in the morning when she gets her tiara, as well as during her party. We post these pictures on line so the birthday girl’s adoring fans at home can see her on her special day.
Parents may send gifts for their daughter to open at the party. Please indicate that this is your preference by writing “Hold for Birthday Party,” on the outside of the package.
Trading Post/ Beverages
Each day, after rest hour, kampers have the opportunity to select one beverage from the cold beverage machines. There is a selection of drinks ranging from soda to PowerAde and water. $0.75 is charged to the kamper’s Trading Post Account for each beverage that she selects.
A Typical Daily Schedule at Kickapoo can be seen below. Sundays are different in that there are no classes. Sundays include a longer cabin clean-up time, a non-denominational church service (or mass for Catholic kampers) and an evening Vesper Service.
7:15 Wake-up Bell
7:40 Flag Raising
After Breakfast Cabin Clean-up
8:45 Head to 1st period Activity
9:00-9:45 1st Period Activity
10:00-10:45 2nd Period Activity
11:00-11:45 3rd Period Activity
1:30-2:00 Song Practice & Mail Call
2:00-3:30 Rest Hour
3:30-4:00 Cold Beverages/Packages
4:00-4:45 4th Period Activity
5:00-5:45 5th Period Activity
7:30-9:00 Evening Activity
9:00-10:00 Get Ready for Bed
10:00 Lights Out!!
Kickapoo has a first-aid attendant living on-site while kamp is in session. She is certified by taking a class through the Red Cross in line with the Texas Department of State Health Services’ rules and regulations. The First-Aid Attendant organizes and dispenses all kamper medications, including PRNs, over-the-counter remedies and vitamins. In addition, she cares for kampers who have a minor injury or a temporary illness, checks for lice, and inspects cabins for cleanliness. If a kamper has a more serious injury or illness, the First Aid Attendant will transport the kamper to the doctor with whom we have a partnership or take her to the hospital, which is less than 8 miles away. Of course, in case of an emergency, we will call 911.
The first-aid attendant will contact you if your daughter has to spend the night in the Band-aid, if she needs to see the doctor, or if she receives any medical attention outside of kamp.
The state requires that any prescription medications to be ADMINISTERED DURING KAMP BE IN THE ORIGINAL CONTAINERS WITH THE KAMPER’S NAME AND THE DOCTOR’S INSTRUCTIONS ON THE LABEL.
Our first aid station, the Band-aid, is stocked with commonly used over-the-counter medication such as children’s and adult strength Ibuprofen, Acetaminophen, Robitussin, Pepto-Bismol etc., but if your child requires specific medication, please give these to the first-aid attendant during the check-in procedures. Any instructions concerning over-the-counter medications must be in writing and presented to the first-aid attendant.
While you are welcome to send over-the-counter medicine for your daughter to use on an as-needed basis, please know that we stock most of these medications.
Here’s a note from the American Camp Association about the use of long-term psychotropic drugs (Ritalin, Adderall, Concerta, etc.):
“Children should avoid elective interruption of these medications while in a camp environment. Most children treated with medication for behavioral or emotional problems benefit from continued use of medication at camp. Learning new skills, listening, following directions, building relationships, and having the same opportunity for success is paramount for these campers.”
All of our counselors receive CPR training during Pre-kamp training.
Your child’s health and safety is our number one concern. To inform ourselves about the facts regarding head lice, we have checked with the National Pediculosis Association, Inc., and the Centers for Disease Control and Prevention (CDC). We are following their guidelines for treatment and prevention of future outbreaks.
We urge all families to check their daughter for lice within 24 hours of bringing her to kamp. This is the best way to prevent the spread of lice at kamp. If you find and treat your daughter for lice, please inform the first-aid attendant so that she can follow up. Some parents may choose to shampoo their daughter’s hair with preventative shampoo.
On the first full day of kamp, each kamper’s head will be checked for lice. If a kamper is found to have lice, they will be treated for the infestation. Parents will be charged for all expenses incurred including medication, laundry, treatment. If it is determined that your daughter came to kamp with lice and others are at risk, the cost of doing preventative laundry for other kampers in her cabin is also a possibility.
Please educate your daughter about the risks of sharing brushes etc. Head lice can be spread whenever there is direct contact of the head or hair with an infested individual. Lice can also be spread through the sharing of personal articles like hats, towels, brushes, hair ties, etc. Please know that head lice do not jump or fly and generally cannot survive longer than 24 hours off the host.
We anticipate that we have the situation under control.
Required Health Forms
The required health documents are available in your Parent Account. When you enter your account via the “Parent Login” on the home page of the Kickapoo website, click on “Forms and Documents.” At the top of the page you will find all of the necessary forms for the summer.
Camper Health History – this online form is to be completed or updated each year. This is the parent health history document and now includes places to enter insurance information, allergies, any medications, etc. in addition to the health history. All information is entered online and can be updated at any time. You may enter information about your daughter’s immunization history here. If you do so, it will carry over to the next year. If not, you will have to fax back an Immunization Form each year.
Physician’s Examination and Immunization – print the forms and fax in We are aware that insurance companies require you to wait 365 days before paying for a new physical, but our policy is that the physical should be completed within 3 months of your daughter’s arrival at kamp. Walk-in clinics can offer an inexpensive option if you find yourself in this situation. Waiting until the last minute can make it difficult to get an appointment.
Don’t forget to go to the web site to download and print the Physician’s Examination form and the Immunization form.
We have a system for submitting these forms - Faxback. Print the “Physician’s Examination” and the “Immunization” form and take them to the doctor’s office. After it is filled in, fax it to (866)326-5319, and it will update to your daughter’s file automatically. Again, the parent may complete the immunization record in the Health History (which will roll over each year that your daughter comes to kamp) OR use the form and fax it to number. The unique barcode on the documents links the information to your kamper. Please do not take a picture of the form and email it to us. It must be faxed in with the barcode on the front page or scanned and saved as a PDF and emailed to us.
If your physician does not complete the form printed from your Parent Account, you will still need to print the form and use as the first page when faxing each document.
We have a camp insurance available with 100% coverage up to $3,500/accident and $1000/sickness at a nominal cost. If you choose this coverage, you won’t have to worry about co-pays associated with your own family insurance. If you choose not to take this insurance, deduct the fee from your statement, and we will have the doctor or hospital bill you directly in case of accident or illness.
Visiting the doctor/hospital
If a kamper has a serious or persistent injury, illness, or condition the First Aid Attendant will transport the kamper to the doctor with whom we have a partnership, or take her to Sid Peterson Hospital, which is less than 8 miles away. Of course, in case of an emergency, we will call 911.
Closing Activities for ONE WEEK KAMPERS
(Not to be confused with term one kampers who are at kamp for two weeks)
We invite parents to arrive Sunday at 1:30 for your daughter’s closing activities. The award packets will be given out at the end of our Sunday lunch and tribe pep rallies. Afterwards, you will have a schedule in which you will have the opportunity to observe your daughter in horseback riding and water sliding, as well as loading your kamper’s belongings, which will ready for pick-up in our activity shed.
Closing Activities for TWO and THREE WEEK KAMPERS
(This includes term one, two and three, except for kampers who are only here for one week.)
Kickapoo’s closing activities provide a variety of opportunities for your daughter to share her summer kamp experience with you. The girls are always excited to have you experience all of the festivities, and we hope you will enjoy this special time together. We welcome siblings and extended family members, but request that you do not bring pets. Unfortunately, due to insurance restrictions, only kampers can participate in class activities. We request that parents bring NO ALCOHOLIC BEVERAGES on the premises.
Our closing activity schedule is as follows:
Friday Afternoon –
1:15 p.m. Pick up a copy of your daughter’s schedule.
1:40 p.m. Class demonstrations
4:00 p.m. Dinner in town with your daughter
8:00 p.m. Final Sing Song and Blanket Award
10:00 a.m. Load Kampers’ Trunks
11:00 a.m. Final Awards Ceremony
We welcome all parents and family members to each event. Please wear comfortable, low-heeled shoes and clothing for hot summer weather. Please park in the area adjacent to the tennis courts (where you parked on opening day). We feel that an organized parking plan adds to kamper safety, and we appreciate your cooperation in this matter.
Please understand that no men are allowed to go inside the cabins during any of the closing events, as girls will be changing clothes and need privacy.
After you have enjoyed the class demonstrations on Friday, you should stop by the office to clear your daughter’s account. We will be available in the office between 2:30 p.m. and 4:30p.m. The cost of the kamp yearbook is included in the fee and will be mailed to your daughter in the fall. Most families pre-order a kamp DVD, but if you did not do so, and you would like to, you will be able to do so when you clear your daughter’s account after class demonstrations on Friday.
Then you may take your daughter to Kerrville to dinner with you. This is also a good time to buy some snacks for the cabin parties Friday night. In addition, many kampers like to shop for a small gift for their big or little sister in the tribe and their cabin counselor. However, please return to Kamp by 7:45 p.m. for the Final Sing Song and Blanket Award. It is important to return to Kamp on time. You may want to bring a portable chair with you.
On Saturday from 8:00-10:00 a.m., your daughter will be BUSY packing to go home. Please do not arrive before 10:00 a.m., as we will be busy!!! AT 10:00 you may load your car with all of your daughter’s belongings. As soon as all cars are loaded--around 11:00 a.m.--we’ll hold the Final Awards Ceremony under the trees by the Lodge. During the Final Awards Ceremony, each kamper receives ribbons, certificates, and activity charms. Plaques and trophies are awarded to the outstanding kampers in several categories. Kampers and parents are on their way home by 1:00pm.
Snacks and gifts
During Friday’s trip into Kerrville, your daughter will ask you to get some food for Friday night’s cabin party. Please keep in mind that 8-12 girls can only eat so much food! While junk food is popular, so are fruit and other healthier options. Please note that Kickapoo does not supply ice, plastic ware, cups, etc. If you think you may be in charge of drinks, you may want to bring a cooler.
While in town, your daughter may also wish to buy a small gift for her counselors and/or her big/little sister in the tribe. We prefer that you not give counselors cash, but gift cards to Wal-Mart, Starbucks, and iTunes are greatly appreciated. You may prefer to buy a more tangible gift. That is fine as well. Popular gifts include jewelry, picture frames, beach bags/ towels etc. These also make fun gifts for big/little sisters, perhaps incorporating her tribe’s colors. We have found that our parents and kampers are more creative that we are! Gifts are not required. It is up to each family to decide. A nice card is another gesture that is greatly appreciated.
The following links can help you in planning your stay in the Kerrville area.
Kamper Pick-up Authorization Form
If a custodial parent is unable to pick up his/her daughter from kamp, he/she MUST complete the Kamper Pick-up Authorization Form in the forms section of your parent account, which you can access through the Parent Log-in on the home page of our website. No kamper will be allowed to leave kamp unless we have this completed form.